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Office of Undergraduate Admission

ADMISSION POLICIES AND PROCEDURES

The University welcomes and encourages properly qualified transfer applicants from the Virginia Community College System. Since the inception of the Virginia Community College System in 1966, the University has seen a steady growth in interest from community college students. In recent years, community college students have comprised more than 30 percent of the entering transfer class. In 2006 the University established a guaranteed admission program for students graduating with an associate’s degree from any VCCS institution. Specific information about admission criteria for the guarantee plan can be found here.

Degree Programs

The University offers programs of undergraduate instruction leading to the bachelor's degree in the liberal arts, in the sciences, and in the professional fields of architecture, commerce, education, engineering, and nursing. These programs are contained in six undergraduate schools, which include the College of Arts and Sciences, the School of Architecture, the School of Commerce, the School of Education, the School of Engineering and Applied Science, and the School of Nursing. All of the undergraduate schools are distinct divisions within the University; each has specific admission requirements. Prospective transfer students should familiarize themselves with these requirements as early as possible in their collegiate careers. All schools require a minimum academic residence of two years to receive a degree.

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The Committee on Admission

Admission decisions are made by the Committee on Admission, comprised of members from the professional admission staff and faculty members from the undergraduate schools. Each admission officer holds a faculty appointment.

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Selection Criteria

In every case, an applicant for transfer must be in good standing at the institution from which the student wishes to transfer. With the exception of the programs in education, engineering and nursing, decided preference is accorded those students who have completed two years of college-level work, an associate degree program, or both.

The Committee looks carefully at the applicant’s academic performance at all previously attended institutions, with special attention given to distinguished academic work, the applicant's progress toward completing the published prerequisite courses for admission as a transfer student into the program desired, the applicant's domiciliary status with a commitment toward admitting qualified Virginians, and other factors including standardized testing, non-academic achievements, and the ability to write concise, correct English prose.

The Committee is charged to admit students who can complete the University’s degree program on time. This charge means that applicants should make every effort to complete all required courses for transfer prior to enrolling at the University. In the case of students who have begun their educational careers badly, and eventually corrected their deficiencies by doing well, the Committee generally prefers two years of successful work before allowing entry into the University. In the past, the Committee has been interested in the special circumstances of adult students, particularly persons who have returned to higher education after several years of work, homemaking, or other non-academic endeavors.

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Secondary School Credentials

Community college transfer students who were not enrolled in a college preparatory curriculum in secondary school may be deficient in the secondary school units required for admission to the University. Specifically, 16 entrance units are required. These must include four units of English, two units of a foreign language, four units of mathematics (algebra I and II, plane geometry and a fourth unit in advanced math such as trigonometry, functions, calculus, etc.), two units of science (from among biology, chemistry or physics), one unit of social studies, with the remaining units to come from additional course work in the above areas. The School of Engineering and Applied Science does not require a foreign language, but does require three units of science, to include chemistry and physics. Deficiencies should be removed by taking appropriate community college courses.

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State Policy on Transfer

The University supports the State Policy on Transfer, which is designed to facilitate transfer between state-supported community colleges and senior colleges and universities. Endorsed by the State Council of Higher Education and State Board of Community Colleges, the policy contains a set of proposals to make transfer both easy and routine. The complete policy is published in this guide.

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Transfer from the Virginia Community College System

The Committee on Admission strongly recommends that prospective transfer students complete either the Associate in Arts (AA), the Associate in Arts and Sciences (AA&S) or the Associate in Science (AS). Students holding one of these degrees are given third year standing in the College of Arts and Sciences. Generally, all courses (typically 300 and 400 level) in the major field of study must be completed at the University. The Committee discourages transfer students from entering the occupational or technical programs that normally award the Associate in Applied Science (AAS) degree. Students who enter U.Va. with associates degree from a VCCS school will enter as third-year students.

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Application Procedures

Application forms may be obtained from the Office of Admission, University of Virginia, P.O. Box 400160, Charlottesville, Virginia 22904. Complete applications must be on file in the Office of Admission no later than March 1 for the fall term. For students applying to enroll in January in the College of Arts and Sciences or Architectural History, application materials must be submitted by November 1. The secondary school transcript, the results of the SAT I or the American College Test (ACT), and the Virginia community college transcript must be provided. Students whose native language is not English should submit results of the Test of English as a Foreign Language (TOEFL). In the event the applicant has attended other institutions of collegiate rank, transcripts from those schools must also be provided.

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Transfer of Credit

Official evaluation of transfer credits is the responsibility of the individual academic deans of the six undergraduate schools. Although there are minor differences among the six schools, common policies are the general rule. Transfer credit is normally allowed for general education or lower-division courses corresponding to those in the University curriculum. Courses required for a major or upper-division courses are generally not acceptable for transfer. In an unofficial capacity, the Office of Admission assists prospective transfer students in the determination of transfer credits. Click here {link to new page using text from file 08a] for a full list of VCCS transfer course requirements.

Students enrolled in college parallel transfer programs have the least difficulty in transferring credits. Since these programs are designed for transfer, credit is rarely (if ever) lost. Students enrolled in the Occupational-Technical, Diploma, Certificate, Developmental, and similar programs frequently encounter difficulty in transferring credits.

Credit is allowed only for those courses in which a grade of a least C or better has been earned. Courses in which a grade of "Pass" is received must be certified to be the equivalent of C or higher to be accepted. No credit will be allowed for work passed by reexamination.

For exemption or credit by examination, the University uses only the SAT II Subject Tests, the Advanced Placement Program, and the International Baccalaureate Higher Level examinations. The College Level Examination Program (CLEP), courses taken through the armed services, or credit gained through institutional examinations which do not correspond to those used by the University are not acceptable for transfer.

Courses and hours are transferred, but previous grade point average is not recorded. A student's grade point average is calculated only from courses taken at the University.

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Equal Employment Opportunity and Affirmative Action Statement (April 8, 2008)

The University of Virginia is committed to equal employment opportunity and affirmative action.  To fulfill this commitment, the University administers its programs, procedures and practices without regard to age, color, disability, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation or veteran status, and operates both affirmative action and equal opportunity programs, consistent with resolutions of the Board of Visitors and with federal and state requirements, including the Governor’s Executive Order on Equal Opportunity.

The University’s policies on “Preventing and Addressing Discrimination and Harassment” and “Preventing and Addressing Retaliation” implement this statement.  The Office of Equal Opportunity Programs has complaint procedures available to address alleged violations of these policies.

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Additional Information

The statement printed above is the University of Virginia’s official Equal Employment Opportunity and Affirmative Action Statement. The Office of Equal Opportunity Programs requests that it be printed in University catalogs, all recruiting materials (student and personnel), program brochures, and other official publications from the University, such as annual reports. It can be set in a smaller typeface and is usually positioned on an inside front or back cover or in the first few pages of a publication.

Beginning in 1988, at the request of the Office for Civil Rights, all University catalogs and major publications must now carry the name and contact information of the Americans with Disabilities Act Coordinator, Section 504 Coordinator, and the Title IX Coordinator, as shown below.

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  • The ADA Coordinator and the Section 504 Coordinator is Brad Holland, Office of Equal Opportunity Programs, Washington Hall, East Range, P.O. Box 400219, University of Virginia, Charlottesville, VA 22904-4219, (434) 924-7819. The Title IX Coordinator is Darlene Scott-Scurry, Director, Office of Equal Opportunity Programs, Washington Hall, East Range, P.O. Box 400219, University of Virginia, Charlottesville, VA 22904-4219, (434) 924-3200. Revised and approved February, 2009.